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12/01/2022
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Overpass is a growing SaaS startup that is on a mission to remove obstacles for working remotely. We are looking for an organized and personable Executive Assistant/Office Administrator to join our team in Brooklyn, NY. This individual will work closely with our C-Suite on various tasks and projects to ensure that the company's needs are met.You will help facilitate this effort from an office administrator, HR, and recruiter perspective. You should be resourceful and creative with the willingness to take on different responsibilities when needed. The successful candidate will be proactive, detail-oriented, and tech-savvy.
We’re a startup. This means you may find yourself wearing multiple hats or working on multiple projects. Here are some examples of duties the Executive Assistant/Administrator will perform:
Administrative:
Greet visitors and be a friendly point of contact for persons entering the office.
Schedule and coordinate meetings for CEO (internal and external)
Monitor and maintain inventory of CEO and office supply needs
Order breakfast and coffee for CEO as needed
Print, scan, and make copies of confidential documents as needed
Take pride in the presentation and appearance of our office
Ensure execution of contracts and invoices as needed
Plan and execute exciting team building events
HR Functions:
Onboard new employees
Review company policies and benefits with new employees
Be the first point of contact for HR related queries from employees and external sources
Maintain personnel files
Review and approve employee time off and leave requests
Track contractor hours and communicate with billing department to ensure payments are made
Prepare new hire paperwork such as offer letters, non-disclosure agreements, and termination letters
Recruitment:
Write job descriptions based on hiring needs
Source candidates from a variety of channels, including the ability to think outside of the box in your approach
Review candidate resumes and screen for CEO
Schedule interviews as needed
Perform reference checks
Personal:
Oversee and manage new home renovation including communication and payments to contractor, vendors, and architect
Assist in matters regarding car maintenance. Noting inspection/oil change needs, insurance payments, tickets, and lease endings
Schedule and coordinate travel and occasionally assist in planning the family’s events
Enroll children in school each year and manage tuition payments
Schedule house repairs and maintenance as needed
Payout medical bills and ensure up to date information of health insurance
Skills and Background Required:
Minimum of 6 years’ experience in a fast paced office environment
A Bachelor's degree
Proficiency in Google Suite and Microsoft Office
Experience with recruitment and candidate tracking systems a plus
Excellent verbal and written communication skills required, including strong interpersonal skills
You are a team player that knows how to act independently and when to seek second opinions
Ability to learn new concepts quickly and ‘think on your feet’
You must have an ability to multitask, set priorities, and work in a fast paced, dynamic environment
Excellent proactive follow up skills required
Organized and detail-oriented
Must have the ability to appropriately handle confidential information
This position is full time, in person Monday to Thursday, 9-5pm and Friday 9-1:30/2:30pm at our office located at 150 Kenilworth Pl, Brooklyn, NY 11210. Please email all resumes to bdurant@mpowerenergy.com
Salary: $65-75k depending on experience
We offer a complete benefits package including, Health, Dental/Vision, life insurance, and paid time off.
Flag Ad We’re a startup. This means you may find yourself wearing multiple hats or working on multiple projects. Here are some examples of duties the Executive Assistant/Administrator will perform:
Administrative:
Greet visitors and be a friendly point of contact for persons entering the office.
Schedule and coordinate meetings for CEO (internal and external)
Monitor and maintain inventory of CEO and office supply needs
Order breakfast and coffee for CEO as needed
Print, scan, and make copies of confidential documents as needed
Take pride in the presentation and appearance of our office
Ensure execution of contracts and invoices as needed
Plan and execute exciting team building events
HR Functions:
Onboard new employees
Review company policies and benefits with new employees
Be the first point of contact for HR related queries from employees and external sources
Maintain personnel files
Review and approve employee time off and leave requests
Track contractor hours and communicate with billing department to ensure payments are made
Prepare new hire paperwork such as offer letters, non-disclosure agreements, and termination letters
Recruitment:
Write job descriptions based on hiring needs
Source candidates from a variety of channels, including the ability to think outside of the box in your approach
Review candidate resumes and screen for CEO
Schedule interviews as needed
Perform reference checks
Personal:
Oversee and manage new home renovation including communication and payments to contractor, vendors, and architect
Assist in matters regarding car maintenance. Noting inspection/oil change needs, insurance payments, tickets, and lease endings
Schedule and coordinate travel and occasionally assist in planning the family’s events
Enroll children in school each year and manage tuition payments
Schedule house repairs and maintenance as needed
Payout medical bills and ensure up to date information of health insurance
Skills and Background Required:
Minimum of 6 years’ experience in a fast paced office environment
A Bachelor's degree
Proficiency in Google Suite and Microsoft Office
Experience with recruitment and candidate tracking systems a plus
Excellent verbal and written communication skills required, including strong interpersonal skills
You are a team player that knows how to act independently and when to seek second opinions
Ability to learn new concepts quickly and ‘think on your feet’
You must have an ability to multitask, set priorities, and work in a fast paced, dynamic environment
Excellent proactive follow up skills required
Organized and detail-oriented
Must have the ability to appropriately handle confidential information
This position is full time, in person Monday to Thursday, 9-5pm and Friday 9-1:30/2:30pm at our office located at 150 Kenilworth Pl, Brooklyn, NY 11210. Please email all resumes to bdurant@mpowerenergy.com
Salary: $65-75k depending on experience
We offer a complete benefits package including, Health, Dental/Vision, life insurance, and paid time off.